Recruiting Text Message Templates

Six recruiting text message templates, from candidate outreach to interview invites, offers, and re-engagement, that get faster replies than email. Use the variants as-is, edit the placeholders, or download the editable Word doc.

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6 variants · copy-paste
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Sales & Leads

Candidate outreach

Text

Hi candidate name, this is recruiter name at company name. I came across your background and think you could be a great fit for a role role we are hiring for. Open to a quick chat? Reply here or grab a time: link.

When to use it

Send this as a first, permission-based touch to a candidate.

Send tip

Recruiting texts get about a 45 percent response rate, nearly eight times email. Lead with why you reached out to them specifically to earn the reply.

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6 ready-to-use variants

1. Candidate outreach2. Interview invite3. Interview reminder4. Offer notification5. First-day onboarding6. Re-engage a past candidate
1

Candidate outreach

When to use: Use this as a first touch to a candidate.

Text

Hi candidate name, this is recruiter name at company name. I came across your background and think you could be a great fit for a role role we are hiring for. Open to a quick chat? Reply here or grab a time: link.

When to use it

Send this as a first, permission-based touch to a candidate.

Send tip

Recruiting texts get about a 45 percent response rate, nearly eight times email. Lead with why you reached out to them specifically to earn the reply.

2

Interview invite

When to use: Use this to invite a candidate to interview.

Text

Hi candidate name, great news, we would love to move forward with an interview for the role role at company name. Please pick a time that works for you here: link. Looking forward to it! recruiter name.

When to use it

Send this to invite a candidate to interview.

Send tip

Make scheduling one tap with a booking link. The faster and easier the invite, the more likely a strong candidate locks in a time before a competing offer.

3

Interview reminder

When to use: Use this a day before a scheduled interview.

Text

Hi candidate name, a reminder of your interview for the role role at company name tomorrow. Reply C to confirm. If you need to reschedule, use this link: link. We are excited to meet you! recruiter name.

When to use it

Send this a day before a scheduled interview.

Send tip

A day-before reminder reduces interview no-shows and keeps your hiring on track. A one-letter confirmation tells you the candidate is coming.

4

Offer notification

When to use: Use this to signal an offer and open the conversation.

Text

Hi candidate name, we are thrilled to offer you the role role at company name! The full details are here: link. I would love to walk you through it. When is a good time to talk? recruiter name.

When to use it

Send this to signal an offer and open the conversation.

Send tip

Deliver the good news fast and pair the text with a call. Text moves quickly, but an offer conversation deserves a human voice to answer questions and close.

5

First-day onboarding

When to use: Use this before a new hire's first day.

Text

Hi candidate name, welcome to company name! We are so glad to have you. Here is everything you need for your first day, including where to go and who to ask for: link. See you soon! recruiter name.

When to use it

Send this before a new hire's first day.

Send tip

A warm first-day text reduces new-hire anxiety and no-shows. Clear logistics on where to go and who to find make day one feel welcoming, not confusing.

6

Re-engage a past candidate

When to use: Use this to revive a strong candidate from your talent pool.

Text

Hi candidate name, it is recruiter name at company name. We spoke a while back, and a new role opening just came up that made me think of you. Still open to a conversation? Reply here or grab a time: link.

When to use it

Send this to revive a strong candidate from your talent pool.

Send tip

Your past candidates are a warm talent pool. A personalized re-engage text with a specific new role gets a fast response, since the relationship already exists.

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How to use this template

  1. 1

    Pick the closest variant. Choose based on the situation, not only the channel.

  2. 2

    Replace every placeholder. If you cannot fill a field, ask one clarifying question first.

  3. 3

    Save the final version into sem.chat, your CRM, or your help desk so the team stays consistent.

  4. 4

    Review results weekly. Drop variants that create confusion and improve the ones that work.

Frequently asked questions

Can I use these templates commercially?
Yes. Copy, edit, and use them in your business, client work, CRM, help desk, or sem.chat workspace.
Why are there six variants?
One generic template rarely fits every situation. Six variants give your team practical choices without a messy library.
Should I paste these into sem.chat?
Yes. Save the best variants as canned replies, knowledge base entries, routing rules, or CRM notes so your AI agent and team stay consistent.
Do recruiting texts get better responses than email?
Yes. Recruiting SMS sees about a 45 percent response rate, nearly eight times email, with an average reply time around 90 seconds (Textline).
Do I need consent to text candidates?
Yes. Under TCPA, get express consent before texting and offer an easy opt-out. Keep a record of consent and honor STOP requests.
What can I text candidates about?
Outreach, interview invites and reminders, offers, first-day logistics, and re-engaging past candidates. Keep each message short and personal.
How does texting improve candidate experience?
Candidates who receive texts from recruiters rate their experience about 50 percent higher, because texting is fast, convenient, and personal.
Should I text or call for an offer?
Text to deliver the news fast, then pair it with a call. An offer conversation deserves a human voice to answer questions and close.

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