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See how much of your SaaS budget is wasted on unused licenses — and how much you could save. Free, instant, no signup.
Your company
Your current SaaS spend
Not sure of the total? Estimate it from your team size →
Optimization assumptions
Share of your spend on seats nobody uses or barely uses. Industry benchmark: ~30% (Gartner); some studies find over 50%.
How much of that waste you can actually cut. You rarely reclaim 100% — contracts, commitments, and a few real edge-case users get in the way.
Extra discount on the spend you keep — from consolidating duplicates, downgrading tiers, and renegotiating renewals.
| Line item | Amount |
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| Year | Savings | Cumulative |
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This free SaaS cost savings calculator estimates how much of your software budget is wasted on unused and underused licenses — and how much you could put back on the table by reclaiming seats, consolidating duplicate tools, and renegotiating contracts. Adjust any input above and every number updates instantly, so you can build a defensible savings case in under a minute.
How It Works
No account, no email, no limits. Just a clear number you can take to finance.
Add your annual SaaS spend (or estimate it from your team size) and, optionally, how many tools you run.
Set how much spend sits on unused licenses, how much you can realistically reclaim, and your expected negotiation discount — smart benchmark defaults are pre-loaded.
Get your annual savings, optimized budget, multi-year projection, and a breakdown of exactly where the money comes from — instantly.
The SaaS Waste Problem
A snapshot of how much SaaS spend goes to waste across the industry — and why a calculator like this exists.
Why It Matters
You can't cut what you can't see. A clear savings figure changes the conversation with finance and vendors alike.
Most teams have no idea that 30% or more of their SaaS budget funds licenses nobody opens. Put a dollar figure on the leak before the next renewal.
Walk into a budget review or board meeting with a defensible savings number and a clear breakdown — not a gut feeling that "SaaS is too expensive."
See how much spend is reclaimable before the auto-renew hits, so you negotiate from a position of data instead of scrambling at the deadline.
Project savings over 1, 3, or 5 years to size the prize, set targets, and decide where to start your SaaS optimization program.
Methodology
No black box. Here is exactly what happens to your numbers.
SaaS cost savings come from one simple idea: you are almost certainly paying for software your team does not fully use. This calculator turns that idea into a defensible dollar figure by working through four stages — and you can adjust the assumption behind every one of them.
Everything starts with your current annual SaaS spend. If you do not know it off-hand, the calculator estimates it from your team size using an industry-based benchmark of roughly $4,830 per employee per year (higher for technology and healthcare, lower for leaner industries).
We multiply your spend by the share that sits on unused or underused licenses. Industry research from Gartner puts this around 30%, while Zylo finds companies actively use less than half the licenses they pay for. The default is a conservative 30% — move the slider to match your own usage data.
You rarely recover 100% of waste — some seats are tied to contracts, minimum commitments, or genuine edge-case users. The reclaimable % slider (default 70%) discounts your waste down to the savings you can actually capture.
On top of cancelled licenses, there is savings hiding in the spend you keep: consolidating duplicate tools, downgrading over-provisioned tiers, and renegotiating renewals. The negotiation discount (default 12%) applies to your retained spend, and the two combine into your total annual savings and a multi-year projection.
FAQ
Everything you need to know about calculating SaaS cost savings.
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