Six fitness class reminder text templates, from booking confirmation to waitlist openings and streak nudges, that fill classes and cut last-minute drops. Use the variants as-is, edit the placeholders, or download the editable Word doc.
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When to use: Use this the moment a class is booked.
Hi name, you are booked for class name at studio name on date and time. Bring water and a towel, and arrive a few minutes early to grab your spot. Let us go!
Send this the moment a class is booked.
Match the energy of your studio. A friendly, upbeat confirmation with a couple of practical notes gets members excited and ready to show up on time.
When to use: Use this the morning of the class.
Hey name, class name is today at date and time. Your spot is ready and so are we. Bring water, and if plans changed, free up your spot here: link so a friend can grab it.
Send this the morning of the class.
A same-day nudge with an easy cancel link keeps classes full. If a member drops, freeing the spot early lets a waitlisted member take it.
When to use: Use this automatically when a waitlisted member can be moved in.
Great news name, a spot just opened in class name at studio name on date and time. You are next on the list! Grab it here within the next hour: link. See you there?
Send this automatically when a waitlisted member can be moved in.
Waitlist offers are time-sensitive, so give a clear window to claim the spot. Fast, automatic offers keep popular classes full and members happy.
When to use: Use this before your cancellation cutoff for booked members.
Hi name, heads-up: the free cancellation window for class name on date and time closes soon. Still coming? No action needed. Cannot make it? Cancel here to avoid a fee: link.
Send this before your cancellation cutoff for booked members.
A friendly reminder of the cancellation window is fairer than a surprise fee, and it frees spots in time for waitlisted members to take them.
When to use: Use this when a regular misses a class.
Hi name, we missed you at class name this week, and your streak did too! Ready to jump back in? Book your next class here: link. You have got this.
Send this when a regular misses a class.
Motivation beats guilt. Nodding to a streak or a goal makes returning feel like progress, and a one-tap rebooking link removes the friction.
When to use: Use this when a member tries to book a full class.
Hi name, class name on date and time is full, but do not miss your workout! Here are open classes this week: link. Or join the waitlist and we will text if a spot opens.
Send this when a member tries to book a full class.
Turn a full class into another booking. Offering alternatives and a waitlist keeps a motivated member engaged instead of walking away disappointed.
Load this template into sem.chat and your agent uses it automatically, in your brand voice, around the clock.
Pick the closest variant. Choose based on the situation, not only the channel.
Replace every placeholder. If you cannot fill a field, ask one clarifying question first.
Save the final version into sem.chat, your CRM, or your help desk so the team stays consistent.
Review results weekly. Drop variants that create confusion and improve the ones that work.
Everything you need to put this template to work.
Use this in sem.chat and let your agent handle it, in your voice, around the clock.